SUPPLY

Equipment and Printing purchases


Are the supplies available on a state contract?

Yes
No
Purchase from the State contract supplier
Is the total purchase below $4,000?
Yes
No
Make purchase on the open market.
≤ $4,000
> $4,000
Make purchase on the open market.
Is the item exempt from procurement requirements?
YES
NO
Make purchase on the open market.
Is this a "sole source" purchase?
YES
NO
Complete Sole Source Purchase Justification Form and submit with Requisition to Procurement Management.

Procurement Management will issue a purchase order to authorize the purchase.
Is this an emergency purchase?
YES
NO
Complete Emergency Purchase Justificaiton Form and submit with requisition to Procurement.

Use as much competition as possible if emergency prevents prior contact with Procurement.

Procurement Management will issue a purchase order to authorize the purchase, either before or after the purchase has been made.
Is the total purchase $4,000 to under $25,000?
YES
NO
Obtain three written quotes and submit requisition to Procurement.
Submit requirements to Procurement Management for advertisement for bids or proposals.

Procurement Management will issue a purchase order to authorize the purchase.