Commissioner Scott Bollinger

Records Management

Dana Hoffer, Manager

Records Storage

The Bureau of Administration operates the State Records Center and Microfilm Storage Vault in Pierre for the economical and efficient storage of inactive records from all state agencies.  Storage rates are reviewed quarterly and updated as needed.  Transfer of the records to the center does not transfer control of the records from the agency to Records Management.  Contact Records Management for storage boxes and ARMS boxes labels used to transfer records to the records center.  Information from the records or the documents themselves will be available to the agency in keeping with the agency's own security and access policies.  Agencies can access their records by calling Records Management or emailing BOA-RecMgt Retrievals.  

Records Management obtains agency approval prior to destroying boxes and microfilm stored at our facility.  Box destructions occur semiannually in January and July.  Microfilm destruction occurs annually in April.

Records Management will assist in preparing documents for storage, in arranging for pick up of documents from Pierre based offices, in documenting the actual transfer, in providing reference service for those records, and in scheduling and verifying destruction of records.

Click here to download the Records Management Transmittal Form in Microsoft Word: